New Regional Chapter DRAFT Proposal

PURPOSE

This proposal sets the structure for creation of a new regional chapter, entitled, "CHADD of Northern California" which would be comprised of various local branches. The officers and board members of the regional chapter would be elected from all regions and board meetings could occur primarily via teleconferencing. The purpose of this collaborative effort is to provide greater support to local areas by relieving coordinator and volunteer burnout, allowing time to focus locally on outreach, for example, rather than time consuming administrative functions.

OVERRIDING PRINCIPLE

The overriding principle is that each branch is treated fairly and equitably, and that each branch retains the ability to continue to provide the same types and level of service to the community as when they were a chapter. The regional chapter will commit to supporting the branches in delivering these services.

OFFICERS AND BOARD MEMBERS ROLES AND RESPONSIBILITIES

Coordinator

Nominees should be current or past chapter coordinator
If current coordinator, need to have coordinator-elect at this time from own chapter
Should have a computer and e-mail access
Duties would be focused on a regional level, so should not be a more difficult job than being a local chapter coordinator. This is because the regional chapter does not do "monthly meetings" of its own, only board meetings. Local services are provided by the branches and therefore fulfill the requirements of the chapter.
Primary function is oversight of Chapter and Branches which includes:
- Phone calls/e-mail from Branch Coordinators, Branch Liaisons, Board Members, and PAB
- Liaison to CHADD National
- Preside over all Board Meetings
- Maintain records

Coordinator-Elect

Will be elected at the same time as the Coordinator
Nominees should have some experience with CHADD
Duties also focused on a regional level
Serves as back up to Coordinator

Secretary
Should be offered help from hired clerical staff due to workload. Primary Duties:

Schedule Board meetings
Prepare Board meeting agendas
Send notices of board meetings with agenda and prior minutes to board members
Attend all board meetings
Take minutes of all board meetings
Maintain member database
Maintain phone system
Coordinate mailings
Maintain records

Treasurer
Should be offered help from hired accountant due to workload Primary Duties:

Liaison with all branches re: monies/expenditures
Liaison with CHADD National re: Reimbursements, fundraising, etc.
Ensure compliance with CHADD National requirements, i.e., quarterly financial reports.
Prepare budgets
Monitor expenditures
Follow up on returned checks
Process memberships
Set up and monitor credit account

Other Board Members

Automatically includes each branch coordinator (duties on a local level)
Chapter VAN representative (legislative liaison to CHADD national, legislative coordinator for chapter)
Any Branch VAN representatives (work with chapter VAN representative, coordinate locally)
Adult Programming Coordinator (arrange special speakers and events, distribute programming information from National to branches)
Parent Programming Coordinator (arrange special speakers and events, distribute programming information from National to branches)
Branch liaisons

BY-LAWS

In addition to a Branch Coordinator, each branch shall have a Branch-Chapter liaison who will transmit information and documents to and from the Chapter.
Each branch may have its own steering committee.
All membership reimbursements allocated to branches based on zip code range.
Minimum $____/year each branch to raise for basic support from Regional chapter, based on branch size. After that, ___% local fundraising allocated to branch that raised funds.
Each branch to keep existing PAB, who will automatically become part of regional PAB.
Each branch may appoint/remove PAB members from own community.
Each branch to have minimum of 1 person on each Inter-Branch Committee (same person can be on more than one IBC).

CHAPTER SERVICES TO BRANCHES

In addition to services needed by individual branches, the following will be standard for every branch to be coordinated/paid for by the Chapter:
1-800 number with phone tree for each individual branch
Website
Database maintenance (to reside on website so everyone has access)
Financial/accounting
Bulk supplies and materials (set up credit account with each branch coordinator as an authorized user)
Process memberships
Coordinate one regional fundraising event per year
Resource directory - regional?
Newsletter (within limits)
Record maintenance
Return calls
Mail information packets to public
Support Inter-Branch Committees and Regional Board

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